Derek Morgan
Derek Morgan
Signing a check
Derek Morgan
Derek Morgan

    How to Review a Title Report: Working with the Title Company

    A Title Report is a vital document that provides vital information about a property's ownership history, legal status, and any potential issues that could impact its transfer. It is generated after a comprehensive search and examination of public records, such as deeds, mortgages, liens, and judgments, to ensure that the seller has the legal right to transfer ownership and that the buyer will receive a clear and marketable title upon closing. Essentially, the title report is your defense against hidden surprises that lurk in the shadows of your property's history.

    Why is a Title Report Important?

    The importance of a title report cannot be overstated. It shields you and your investment from potential risks and title defects, ensuring that you acquire property free from any outstanding legal entanglements. In essence, the title report acts as a due diligence tool, helping you to uncover any undisclosed problems before they become crippling obstacles.

    Understanding Key Terms

    When reviewing a title report, you must familiarize yourself with certain key terms to make sense of the document.

    1. Chain of Title: A historical record that shows the sequence of ownership transfers of a property, like a chronological paper trail of deeds.

    2. Liens: A legal claim or encumbrance against a property, usually as security for a debt, which must be paid off before a property can change hands.

    3. Easements: The legal right granted to another party to use a portion of the property, such as for access or utility purposes.

    4. Encroachments: Unauthorized intrusion or use of a property, such as a neighbor's fence or structure extending onto the subject property.

    5. Covenants, Conditions, and Restrictions (CC&Rs): Rules, limitations, and regulations imposed by a homeowners association or developers, which may include architectural guidelines, use restrictions, and shared responsibility for common areas.

    Choosing a Title Company

    Selecting the right title company to handle your property transaction is a critical decision. You should consider factors such as local expertise, service standards, commitment to the community, and, of course, pricing. You can start by consulting the American Land Title Association's consumer education website, to find reputable title companies in your area. Additionally, don't shy away from seeking referrals and testimonials from real estate agents, lenders, and friends who have recently completed transactions. Remember, it's not just about the price; you want a title company that offers exceptional service, transparency, and peace of mind, helping you battle the unknown and ensure a successful property sale.

    Reviewing the Title Report

    Title Report Sections and Items

    When reviewing a title report, it's essential to familiarize yourself with the various sections and items included. Some common sections in a title report include:

    • Property Description: Describes the property's location, boundaries, and any easements or rights associated with the property.

    • Ownership History: Outlines the chain of title, showing past and current owners of the property.

    • Tax Information: Provides information about the property's tax status, including any unpaid taxes, assessments, or tax liens.

    • Liens and Encumbrances: Lists any outstanding liens or encumbrances affecting the property, such as mortgages, judgments, or mechanic's liens.

    • Easements and Restrictions: Specifies any recorded easements, restrictions, or covenants that may impact the property's use or value.

    • Exceptions: Identifies items, such as unrecorded easements or leases, that will not be covered by the title insurance policy.

    Checking for Errors and Omissions

    Errors and omissions in a title report can create complications during a property transaction. Therefore, it's crucial to review the report carefully and look for potential mistakes, such as:

    • Incorrect property descriptions or boundary lines

    • Misspelled names or incorrect owner information

    • Inaccurate lien or mortgage payoff amounts

    • Unreported or misfiled documents

    If you find any errors or omissions in your title report, promptly notify the title company to have them corrected. This action helps prevent future disputes and ensures a more seamless transaction process.

    Identifying Potential Issues

    As you review the title report, keep an eye out for any potential issues that could affect the property sale, such as:

    • Outstanding liens or encumbrances that need to be resolved before closing

    • Tax or assessment delinquencies that could result in a tax lien

    • Conflicting property rights or boundary disputes

    • Unrecorded claims or interests in the property, such as undisclosed heirs or leases

    By identifying these potential problems early, you can work proactively to address them and avoid complications during the property transaction.

    Resolving Discrepancies

    If you encounter discrepancies or issues while reviewing the title report, it's essential to work with the title company, seller, and other involved parties to resolve them before closing. Some steps to take include:

    • Requesting additional documentation or clarification from the title company

    • Negotiating with the seller to resolve liens or other encumbrances

    • Working with a surveyor or appraiser to clarify property boundaries or address easement disputes

    • Consulting with a real estate attorney for guidance on complex issues

    By addressing discrepancies and resolving potential issues promptly, you can help ensure a smooth property sale and protect your interests throughout the process.

    Working with the Title Company

    Communicating with the Escrow Officer

    When it comes to working with the title company for a smooth property sale, maintaining open lines of communication with the escrow officer is crucial. Be proactive and responsive when engaging with this liaison, who is responsible for managing the escrow process on behalf of the title company. Share relevant information and updates promptly, and ensure they're aware of any potential issues that may arise. By fostering a strong working relationship and demonstrating transparency, you can help expedite the process and overall transaction.

    Addressing Questions and Concerns

    It's natural to have questions or concerns when reviewing a title repo Don’t be afraid to address these matters with the title company directly. By seeking clarification on any points of confusion, you can mitigate potential problems and ensure you fully understand the implications of the report. Don't hesitate to ask for guidance or advice in resolving discrepancies or issues – the title company is there to assist you in making the transaction as smooth as possible.

    Requesting Additional Documents

    In some cases, you may need to request additional documents from the title company to better understand the property's history or to address specific concerns. This information may include past deeds, easements, or liens that could impact the sale. Try to be diligent in discovering and obtaining relevant information before closing. With the proper documentation in hand, you can make informed decisions about how to proceed with the sale and ensure all parties are on the same page.

    Facilitating the Closing Process

    Your engagement with the title company doesn't end with the review of the title report – they play a significant role in facilitating the closing process. By actively participating in the closing process and maintaining strong communication, you can ensure a timely and efficient closing, ultimately culminating in a successful property sale.

    To learn more about transaction and settlement services, check out Unleashing the Power of Transaction and Settlement Services in Home Sales.

    Preparing for Closing

    Clearing the Title

    The first step in preparing for a smooth property sale is clearing the title. This means resolving any outstanding issues or encumbrances on the property that might hinder the transfer of ownership. Typical issues include liens, unpaid taxes, disputed easements, or boundary disputes. To ensure a successful transaction, both the buyer and seller must work together to address these issues before the closing date.

    The title company helps facilitate this process by accessing public records, identifying potential problems, and providing guidance on the steps needed to clear the title. Communication is crucial here – stay in touch with your title company and real estate agent, and be proactive in addressing any concerns that come up during this process. A clear title paves the way for a smooth closing and gives the buyer confidence that they are acquiring a property free of hidden liabilities.

    Securing Title Insurance

    As a buyer, securing title insurance is critical in protecting your investment and ensuring a smooth property sale. Title insurance is a policy that protects you against any unforeseen claims or defects in the title that may arise after the purchase. There are two types of title insurance: owner's title insurance and lender's title insurance. The owner's policy covers the homeowner's investment, while the lender's policy protects the financial institution providing the mortgage.

    It's essential to understand what your title insurance policy covers and any potential limitations. Make sure you review the coverage and exceptions outlined in the policy to get a clear understanding of your protection level. In case of any doubts, feel free to discuss your concerns with your title company, who should be able to provide clarification and guidance.

    Properly Documenting Property Transfer

    A successful property sale hinges on properly documenting the property transfer. This includes ensuring all necessary paperwork and legal documents are in order and accurately reflect the agreement between the buyer and seller. The title company plays a crucial role in verifying the accuracy of these documents and facilitating their signing, notarization, and recording with the relevant authorities.

    It can be helpful to familiarize yourself with the primary documents involved in the property transfer, such as the deed, bill of sale, or transfer tax declarations. With the assistance of your title company and real estate agent, it's essential to review these documents carefully to confirm they accurately represent the terms of your agreement.

    Reviewing Closing Documents

    The final step in the closing process is reviewing the closing documents. At this stage, the title company will provide a comprehensive closing package containing various documents that detail the terms of the transaction, including the settlement statement, a mortgage note, truth-in-lending disclosure, and title insurance policies. 

    Take the time to review these documents thoroughly and address any questions or concerns with your title company or real estate agent. It's crucial to have a clear understanding of these documents, as they outline the final terms of your agreement, your rights and obligations as a property owner, and your responsibilities concerning taxes, insurance, and maintenance.

    In sum, preparing for a smooth property sale involves clearing the title, securing title insurance, properly documenting the property transfer, and reviewing closing documents. By collaborating with a reputable title company and following these steps, you can navigate the complexities of the real estate transaction process and ensure a successful property sale.

    For more information, read How to Review Your Closing Net Sheet.

    Avoiding Common Issues

    Understanding Liens and Assessments

    One of the most critical aspects of reviewing a title report is understanding liens and assessments. Liens are claims made by creditors or other entities against a property to secure repayment for a debt or obligation. Assessments, on the other hand, are charges levied by local governments for improvements or services that benefit a property. Both liens and assessments can jeopardize the sale of a property and even lead to legal disputes if not resolved properly. To avoid such issues, buyers and sellers should carefully inspect the title report for any listed liens and assessments, verify their validity, and ensure that they are cleared or satisfied before closing the deal. If any concerns arise, don't hesitate to consult with a real estate attorney or ask the title company for clarification.

    Resolving Boundary Disputes

    Resolving boundary disputes is another significant aspect of ensuring a smooth property sale. Boundary disputes occur when there's a disagreement between property owners about the location of property lines. These disputes can lead to costly litigation and even derail a sale. To avoid such issues, buyers and sellers should review the property survey included in the title report, which accurately depicts property lines and boundaries. If a boundary dispute is detected, work with the title company, surveyor, or an attorney to find a resolution before closing. 

    Ensuring Correct Ownership

    One of the main objectives of reviewing a title report is to ensure correct ownership. Owning a property free of defects and legal issues is crucial for a smooth and successful sale. When examining the title report, pay close attention to the ownership history and verify that the property has been legally transferred to the correct owner. Be vigilant for signs of fraud or unauthorized transfer of ownership; if anything seems suspicious or unclear, consult with a real estate attorney or the title company immediately. 

    Handling Unrecorded Property Claims

    Lastly, it's crucial to be prepared for handling unrecorded property claims. Sometimes, property claims or liens may not be recorded in public records, leading to unforeseen issues during a property sale. These could include undisclosed heirs, forgeries, or even mistakes in public records. While it's impossible to account for every possible issue, working with a reputable title company and conducting a thorough title review can significantly reduce the risk of unrecorded property claims derailing your sale. If a potential issue surfaces, address it promptly and transparently with the help of professionals. 

    Tips for a Smooth Property Sale

    Working with a Real Estate Agent

    Partner with an experienced real estate agent to help you navigate the process of reviewing title reports and ensuring a smooth property sale. A knowledgeable agent will not only understand the nuances of the real estate market but will also have experience working with title companies. They'll be able to provide invaluable advice and guidance, helping you make informed decisions and avoid potential pitfalls. Don't be afraid to interview multiple agents, comparing their experience, expertise, and communication styles.

    Addressing Potential Issues Early

    When it comes to ensuring a smooth property sale, proactivity is key. Address any potential issues early on in the process, giving yourself ample time to resolve them before they escalate. If the title report reveals liens, encroachments, or other concerns, work with the title company, your agent, and legal counsel to address and resolve these matters as soon as possible. The sooner you tackle these issues, the better your chances of a smooth, successful sale.

    Communicating with All Parties

    Effective communication is crucial in any real estate transaction, especially when working with title companies. Maintain open lines of communication with your real estate agent, the title company, and any other involved parties. Be clear about your expectations and requirements while ensuring you understand their processes and timelines. 

    Staying Organized

    Last but not least, staying organized is essential for ensuring a smooth property sale. Keep track of documents, deadlines, and key milestones in the closing process. Use a system that works for you, whether that's a simple checklist, a spreadsheet, or a task management app. An organized approach will not only help you stay on top of things but also ensure you are mentally prepared for the various steps of the transaction. 


    In conclusion, navigating the complex world of title reports and property sales can be daunting, but you can make it a seamless and successful experience with the right approach. By understanding the importance of title reports, familiarizing yourself with key terms and sections, working closely with a reputable title company, and addressing potential issues early, you can protect your investment and ensure a smooth property sale. Stay organized, maintain open communication, and collaborate with experienced professionals to help you battle the unknown and make informed decisions in your real estate journey.

    If you're ready to buy a home, visit and learn more about how we make buying your home simpler, faster, and more affordable than ever. Find listings near and far at to find your dream home today.

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